Place of Keeping tile Register of Members. The Register and Index

of Members cOlumencing from the date of the registration of the company shall be kept at its registered office. However, it may be kept at any other place

also but within the city, town or village in which the registered office of the company is situated, if :

(i) such other place has been approved for this purpose by a special

resolution passed by the general meeting, and (ii) the Registrar has been given in advance a copy of the proposed

special resolution (Section 163).

Presently, the normal practice is to appoint a Share Transfer Agent who maintains all records on computer on behalf ofthe company. The records are

maintained at the place ofthe Share Transfer Agent. The Share Transfer

Agent must be registered with SEB!.

In case of’demat’ securities. register and index of beneficial owners maintained by the depository shall be deemed to be a Register and Member of

Shareholders [Sec. 152A]. Index of Mcmbers (Scction 151). Every company having more than fifty members must keep an index of members along with

the register. The register itself may be kept in such a way as to constitute an index. Anv alteration in the register of members must always be noted in the

inde within 14 days of the alteratIon. The index must in respect of each member. contain a sufficient indication to enable the entries relating to that

member in the register to be readily found. The index must always be kept at the same place as the register of members.